CONSTITUTION AND BYLAWS OF THE
OKLAHOMA LAND TITLE ASSOCIATION
as amended April 2017

 

ARTICLE I: NAME - PURPOSE - OBJECTIVES - POWERS

Section 1:

The name of this corporation shall be: OKLAHOMA LAND TITLE ASSOCIATION, (thereafter sometimes referred to as "Association").

Section 2:

The purpose of the Association shall be to establish and maintain high professional standards and ethics in the business of abstracting and title insurance.

Section 3:

The objectives of the Association shall be to promote the safe and efficient transfer of ownership of, and interests in real property, to provide education, consistent with the purpose and objectives of the Association, to the membership, and to the public; to disseminate information to those who regulate, supervise or enact legislation affecting the land title industry, and to affiliated associations; to maintain liaison with users of the products and services provided by the members of the Association, and with the government, and to do any and all things incidental to the promotion and accomplishment of the purpose and objectives of the Association.

Section 4:

The Association possesses all powers granted or permitted by law, including, but not by way of limitation, the power to sue in the corporate name of the Association on: behalf of the membership.

ARTICLE II:  PRINCIPAL PLACE OF BUSINESS

The principal place of business of the Association shall be Oklahoma City, Oklahoma, or such other place within the State of Oklahoma as may be designated by the Board of Directors (thereafter sometimes referred to as "Board").

ARTICLE III: MEMBERSHIP

Section 1:

The members of the Association are all the members of the Oklahoma Title Association, an unincorporated association, who were in good standing at the time of incorporation of the Association, and those persons, firms, corporations, and other entities thereafter duly elected to membership as hereinafter provided. Members of the Association shall be divided into four classes: (A) ACTIVE MEMBERS, (B) SENIOR ACTIVE FOR MERITORIOUS SERVICE MEMBERS, (C) ASSOCIATE MEMBERS, (D) HONORARY MEMBERS, AND (E) INDIVIDUAL MEMBERS.

 Section 2:

Active Members shall include:

(A)       all present active members of the Association, and

(B)    any of the following who are hereafter duly elected to membership in the

         Association as hereinafter provided:

(1)  persons, firms, corporations and other entities in the State of Oklahoma who

(a) hold a certificate of authority, for the business of abstracting in the county wherein such abstracting business is conducted, issued by the Oklahoma Abstractors Board, and

                        (b) have engaged in such business of abstracting for a period of not less                             than one (1) year immediately preceding admission to membership in the                                 Association, and

                        (c) maintain for use in such business an independent set of abstract books                          or other system of indexes compiled from the instruments of record                                affecting real estate in the office of the county clerk of the county wherein                         such business is conducted, and not copied from the indexes in said office,                     showing in a sufficiently comprehensive form, for a period of not less than                forty (40) years immediately preceding admission to membership in the                             Association, all instruments affecting title to real property on file or                                 of record in the office of the county clerk and court clerk of the                                           county wherein such business is conducted, and

                        (d) were authorized pursuant to Oklahoma law to conduct such                                           abstracting business in such county prior to January ~, 1937, and

(2)  persons, firms, corporations and other entities in the State of Oklahoma who

(a) hold a certificate of authority, for the business of abstracting in the county wherein such abstracting business is conducted, issued by the Oklahoma Abstractors Board, and

(b) have engaged in such business of abstracting for a period of not less than one (1) year immediately preceding admission to membership in the Association, and

(c) maintain for use in such business an independent set of abstract books or other system of indexes compiled from the instruments of record affecting real estate in the office of the county clerk of the county wherein such business is conducted, and not copied from the indexes in said office, showing in a sufficiently comprehensive form, all instruments affecting title to real property on file or of record in the office of the county clerk and court clerk of the county wherein such business is conducted, and

(3)  any corporation in the State of Oklahoma which

(a) owns and operates a title plant in Oklahoma, and

(b) has abstract books or a system of indexes to the extent required by paragraphs B(1) or B(2) of this section, and

(c) is engaged in the business of guaranteeing titles to real property in Oklahoma, and

(4)  any corporation which

(a) is organized and existing under the laws of any state for the      purpose of insuring titles to land, whether or not said corporation is engaged. in the business of abstracting, and 

(b) is authorized to issue a policy of title insurance in the State of   Oklahoma, provided that said title insurer is not engaged in issuing            a class of insurance other than title insurance, and

(c) has complied with and continues to comply with all applicable insurance laws of the State of Oklahoma.

(5)  persons, firms, corporations, and other entities in the State of Oklahoma who

(a) hold a current license as a title insurance agent, for the business of title insurance, issued by the Department of Insurance of the State of Oklahoma, and

(b) have engaged in such business of title insurance for a period of not less than one (1) year immediately preceding admission to membership in the Association.

Section 3:

(A)     All persons, firms, corporations, and other entities eligible for active or associate membership in the Association must possess a reputation for fair dealing and financial responsibility and all individuals and officers affiliated with such entities must possess good moral character.

(B)     An abstracting business which meets the requirements for active membership in the Association in one or more counties but which fails to meet such requirements in all counties in which abstracting business is conducted, shall have its active membership in the Association confined to the county or counties in which the requirements are wholly met.

(C)     Active members shall be limited to one (I) vote for each active membership, subject to the following limitations:

(1) Active members owning and operating one or more title plants qualifying for active membership in the Association, shall be entitled to one (1) vote for each such qualifying plant, not to exceed five (5) votes, irrespective of the number of plants so owned and operated. Active members shall be entitled to use the official emblem and uniform abstract certificate of the Association only in connection with the operation of the business of qualifying plants.

(2) Active members owning and operating one or more business entities (other than those entities described in paragraph C(1) above) qualifying for active membership in the Association shall be entitled to one (1) vote for each such qualifying business entity, not to exceed five (5) votes, irrespective of the number of business entities so owned and operated.  

(D)     Only an owner, officer or employee of an active member may hold office in the Association.

Section 4:

(A)      Associate Members. The following are the criteria for associate membership:

(1)       Associate memberships shall be available to any person, firm, corporation or other entity in any of the following professions or trades:

           (a) real estate broker,

           (b) mortgage banker,

           (c) surveyor,

           (d) lending institution,

           (e) developer,

           (f) builder,

           (g) mortgage broker

           (h) legal counsel in the employment of a mortgage banking             company, a      life insurance company or a supervised lender (as defined in the Oklahoma        Uniform Consumer Credit Code),

           (i) attorneys who are members in good standing of the Oklahoma Bar         Association and whose practices, to a large extent, include real estate       transactions and examination of abstracts of title,

           and

           (j) vendors of industry products or services.

(2)     Associate Membership shall be available to any persons, firms, corporations, and other entities in the State of Oklahoma who hold a certificate of authority for the business of abstracting in the county wherein such abstracting business is conducted, issued by the Oklahoma Abstractors Board and who would otherwise qualify for active membership under Article ill, Section 2 above, except that such company fails to comply with one or more of the following:

(a) has not engaged in the business of abstracting for a period of not less than one (1) year immediately preceding admission to membership in the Association or either

(b) was authorized pursuant to Oklahoma law to conduct abstracting business in a particular county prior to January 1, 1937, but does not have and maintain sufficient indexes in such county for a period of not less than forty (40) years, as specified in Article III, Section 2(b)(1), or

(c) does not have and maintain a complete set of indexes in such county as specified in Article III, Section 2(b)(2), shall be eligible for associate membership.

(3)     Associate Membership shall be available to any persons, firms, corporations, and other entities in the State of Oklahoma who

(a) hold a current license as a title insurance agent, for the business of title insurance, issued by the Department of Insurance of the State of Oklahoma, and

(b) have engaged in such business of title insurance for a period of not less than one (1) year immediately preceding admission to membership in the association, and

(c) are otherwise qualified to be an active member but elect to limit their participation in the association to Associate Membership.

(B)     Senior Active for Meritorious Service Members:  For the purpose of utilizing the knowledge, ability and wisdom acquired by years of experience in the title business; and to recognize former members of the Association who are no longer active in the Association by reason of retirement and/or sale of their title business, a membership class shall exist to be know as "Senior Active for Meritorious Service Member".  An individual may be elected to this class of membership by the Board of Directors upon the Board's own motion. Such member shall be entitled to all the rights and privileges of active members of the Association, except voting and holding an elective office.

(C)      Honorary Members:  A membership class shall exist to be known as "Honorary Member". Persons who directly or indirectly have made lasting and substantial contributions to the well being and success of the Association shall be eligible for honorary membership in the Association. An individual may be elected to this class of membership by the Board of Directors upon the Board's own motion. Such members shall be entitled to all the rights and privileges of active members of the Association, except voting and holding an elective office.

(D)      Individual Members: Individual membership shall be available to any person in the State of Oklahoma who currently holds a current license as an individual abstractor for the business of abstracting issued by the Oklahoma Abstractors Board or a current license as a title insurance agent, for the business of title insurance, issued by the Department of Insurance of the State of Oklahoma, and

(a) have engaged in the business of abstracting or title insurance for a period of not less than one (1) year immediately preceding admission to membership in the association, and

(b) are otherwise not qualified to be an active member of the association or as an Associate Member.

Such member shall be entitled to all the rights and privileges of active members of the Association, except voting.

Section 5:

(A)   Active Members:

Election to active membership in the Association shall be by vote of not less than three- fourths (3/4) of the Board of Directors. All applications for active membership shall be submitted, in writing, to the Association. The Board of Directors, after due consideration, shall have complete authority to accept or reject the application for active membership in the Association. The Treasurer shall notify the applicant of the decision of the Board, and in the event the application is rejected by the Board, all membership fees or annual dues deposited by the applicant pursuant to Article VIII hereinafter shall be returned to the applicant.

(B)  Associate Members:

Election to associate membership in the Association shall be by vote of not less than three-fourths (3/4) of the Board of Directors. All applications for associate membership shall be submitted, in writing, to the Association. The Board of Directors, after due consideration, shall have complete authority to accept or reject the application for associate membership in the Association. The Treasurer shall notify the applicant of the decision of the Board, and in the event the application is rejected by the Board, all membership fees or annual dues deposited by the applicant pursuant to Article VIII hereinafter shall be returned to the applicant.

(C)  Individual Members:

Election to individual membership in the Association shall be by vote of not less than three-fourths (3/4) of the Board of Directors. All applications for individual membership shall be submitted, in writing, to the Association. The Board of Directors, after due consideration, shall have complete authority to accept or reject the application for individual membership in the Association. The Treasurer shall notify the applicant of the decision of the Board, and in the event the application is rejected by the Board, all membership fees or annual dues deposited by the applicant pursuant to Article VIII hereinafter shall be returned to the applicant.

Section 6:

Members of the Association may be fined, suspended or expelled by a three-fourths (3/4) vote of the Board of Directors for violation of the Constitution and Bylaws or regulations established thereunder, or for any other conduct which will tend to cause discredit upon the Association or upon the title business as a whole. Active members who qualified for membership pursuant to Section 2 of this Article may also be expelled for failure to maintain and keep up to date an independent set of abstract books or other system of indexes for use in their business as is required for admission to membership in the Association. In the event a complaint is made against the member for such failure, the Board of Directors shall provide written notice to the member stating that such complaint has been made. Such written notice shall further state that the member is entitled to a hearing before the Board of Directors on the complaint. In the event a hearing is conducted, the Board of Directors shall determine the procedural rules for such hearing. The actions and decisions of the Board of Directors regarding any hearing conducted pursuant to this section shall be final.

ARTICLE IV:  BOARD OF: DIRECTORS, OFFICERS AND DUTIES

Section 1:

The government and control of the Association shall be vested in the Board of Directors, the membership of which is set out under Section 7 of this Article. The President shall designate the date, time and place for each regular meeting of the Board. When a matter arises between regular meetings of the Board which requires action by the Board, the Board may meet by any method deemed appropriate by the President or the Board of Directors.

Section 2:

The President shall be the executive officer and the official spokesperson for both the Association and for the Board of Directors. The President shall preside at all meetings of the Association and of the Board and shall make all committee appointments, subject to the approval of the Board. The President shall hold office for a one-year term commencing with the adjournment of the regular annual meeting of the Association (commonly referred to as the annual convention) and continuing until the adjournment of the next regular annual meeting or until a successor assumes office.

Section 3:

The President-Elect shall hold office for a one-year term commencing with the adjournment of the regular annual meeting and continuing until the adjournment of the next regular annual meeting. The President-Elect shall act as first assistant to the President of the Association, and shall be Chairman of the special committee known as the Resolutions Committee. The President-Elect shall be a member of the Board of Directors and shall be responsible for the planning and implementation of the annual Owners/Managers Meeting; and all educational meetings sponsored by the Association, including but not limited to, title insurance schools and abstractors' schools. In the absence of the President, or in the event of the President's inability or refusal to act, the President-Elect shall perform the duties of the President. The President-Elect shall automatically succeed to the office of President of the Association and shall serve as President for a one-year term commencing with the adjournment of the regular annual meeting occurring at the expiration of the term of office of the President- Elect and continuing until the adjournment of the next regular annual meeting or until a successor assumes office.

Section 4:

The Vice President shall hold office for a one-year term commencing with the adjournment of the regular annual meeting and continuing until the adjournment of the next regular annual meeting, or until a successor is elected and assumes office. It shall be the duty of the Vice President to (A) supervise all regional meetings and (B) be responsible for the planning and implementation of the annual Summer meeting. The Vice President shall assist the President-Elect in the discharge of the President-Elect’s duties. In the absence of the President and President-Elect, or in the event of their inability or refusal to act, the Vice President shall perform the duties of the President.

Section 5:

The Secretary shall be elected by the members of the Board of Directors as herein provided. The Secretary shall be selected from the membership at large and shall hold office for a one-year term or until a successor is elected and assumes office. No limitation shall exist regarding the number of times an incumbent Secretary may hold such office. In case of the absence of the President, the President-elect, and the Vice President, the Secretary shall preside at meetings of the Association. It shall be the duty of the Secretary to keep minutes of all meetings of the Association, including meetings of the Board of Directors. In general, the Secretary shall conduct all correspondence on behalf of the association and maintain all records pertinent to the office of the Secretary.

Section 6:

The Treasurer shall be custodian of all funds belonging to the Association and to any committees of the Association. The Treasurer shall keep an accurate and complete set of books at all times, showing all receipts and disbursements. Periodically, the Treasurer shall submit to the President of the Association a report which shall include a complete, itemized statement of all receipts, expenditures and disbursements during the period. In addition, the Treasurer's report shall provide a statement of the then outstanding balance of each depository account held by the Association. Such report shall, if requested by the Board, include information regarding the extent to which all receipts, expenditures, disbursements and account balances conform to the guidelines of the annual budget of the Association approved by the Board of Directors pursuant to Article VI, Section 4. Such statement shall be prepared and rendered upon the occasion of each meeting of the Board of Directors and at each regular annual meeting of the Association. The President may, at the President's discretion, request such report from the Treasurer at any time. The Treasurer shall disburse money only pursuant to and in compliance with a budget approved by the Board in accordance with Article VI, Section 4 or upon the express authorization of the Board, to-wit: Disbursements in excess of Fifty Dollars ($50.00) shall require the approval of a majority of the members of the Board of Directors. Disbursements of Fifty Dollars ($50.00) or less shall require the approval of the President and one (1) member of the Board, provided that successive disbursements for the same purpose do not exceed an aggregate of Fifty Dollars ($50.00). Any disbursements made pursuant to and in compliance with a current budget approved by the Board shall be deemed authorized by the Board. The Treasurer shall serve for a one-year term commencing on the first day of July after the adjournment of the regular annual meeting and continuing until the last day of June following the adjournment of the next regular annual meeting or until a successor is elected and assumes office. The Treasurer shall be elected at the regular annual meeting along with all other Association officers, but shall not assume office until the first day of July, to coincide with the Association's budget year. The newly elected Treasurer may attend meetings of the Board of Directors during the period of time from the regular annual meeting until the first day of July, but shall not have a vote until assuming office. The Treasurer shall be under a corporate surety bond to be purchased by the Association in an amount to be set by the Board.

Section 7:

The Board of Directors shall consist of eleven (11) active members, as follows: the President, (who shall serve as chairman of the Board of Directors); the Immediate Past President; the President-Elect; the Vice President; the Secretary; the Treasurer; and five (5) members to be elected at large by the active members of the Association. Three (3) at large members shall be elected each even numbered year and two (2) at large members shall be elected each odd numbered year. The term of office of the members at large shall be for two (2) years commencing with the adjournment of the regular annual meeting and continuing until the adjournment of the regular annual meeting occurring two (2) years after the regular annual meeting at which the term of office commenced. All officers, who are members of the Board, shall be elected as hereinafter provided. The Board shall have the power to remove, by a two-thirds (2/3) vote, any officer or director of the Association who fails to competently perform the official duties of the office. The Board shall exercise all executive and administrative power on behalf of the Association not expressly reserved to committees or officers of the Association.

Section 8:

(A) In the event a vacancy occurs, for any reason, in the office of the President during the term of office for which the incumbent is serving, the President-Elect shall immediately succeed to the office of the President and shall assume the duties and obligations of such office. The President-Elect shall serve as President for the remainder of the unexpired term for which the vacancy arose and shall continue to serve as President for the term next following by virtue of automatic succession to the office of President by the person previously elected to the office of President-Elect.

(B) If, for any reason, the President-Elect is unable to serve for the remainder of the unexpired term of the President, the Vice President shall immediately succeed to the office of the President and shall serve as such for the remainder of the unexpired term. At the end of such unexpired term, in the event the President-Elect is not available to succeed to the office of President, the Association shall elect a President at the next regular annual meeting of the Association.

(C) In the event a vacancy occurs, for any reason, in the office of the President-Elect, the Vice President, the Treasurer, the Secretary or a Director during the term of office for which the incumbent is serving, the President shall appoint and active member of the Association to such office to assume the duties and obligations of such office for that portion of the unexpired term remaining in the current electoral year. The appointments by the President shall not become effective until confirmed by a majority vote of the remaining members of the Board of Directors. In no event shall the term of office of a person so appointed extend beyond the next regular annual meeting of the Association.

A person appointed to the office of President-Elect pursuant to this subsection shall not automatically succeed to the office of the President, but shall not be ineligible for nomination for the office of President, and election to such office at the next regular annual meeting of the Association.

Section 9:

The Board of Directors shall have the authority, at its discretion, to employ any person as Executive Secretary of the Association. The terms of employment regarding tenure, compensation, and duties, including those for which the Executive Secretary would otherwise be responsible, as outlined in these bylaws, shall be as prescribed by the Board.

Section 10:

Except as otherwise expressly provided in these bylaws, a majority vote in the affirmative by the Board of Directors shall constitute passage of any matter brought before the Board for consideration and approval.

Section 11:

The Association shall indemnify, to the full extent not prohibited by law, every director and officer of the Association against all expenses and liabilities, including counsel fees and expenses, reasonably incurred by or imposed upon such director or officer in connections with any proceeding to which he or she may be made a party, or in which he or she may become involved, by reason of being, or having been a director or officer of the Association, or any settlement thereof, whether or not he or she is a director or officer at the time such expenses are incurred, except in such cases wherein the director or officer is adjudged guilty of willful misfeasance or malfeasance in the performance of his or her duties as director or officer; provided that in the event of a settlement, the indemnification herein shall apply only when the Board ofDirectors approves such settlement and reimbursement as being in the best interests of the Association. 

ARTICLE V:  ELECTIONS  

Section 1:

The Nominating Committee of the Association shall consist of the five (5) most recent Past Presidents of the Association who are active members of the Association and who are currently actively engaged in the title business. If any such Past President declines or is unable to serve on this committee for any reason, that position shall be filled by the next most recent Past President who is currently actively engaged in the title business. The most senior Past President of the five members of the committee shall serve as chairperson of the Nominating Committee.

Section 2:

The Nominating Committee shall meet not less than sixty (60) days prior to the regular annual meeting and shall select nominees for the following offices: President, President-Elect, Vice President, Treasurer and members of the Board of Directors to fill expiring terms or vacancies.

Section 3:

The Nominating Committee shall, within ten (10) days following the meeting of such committee, submit in writing to the Secretary of the Association the names of the nominees. The report of the Nominating Committee shall be posted in a conspicuous place at the regular annual meeting no later than 9:00 A.M. on the first day of the meeting. At any time prior to the posting of the report, the Nominating Committee shall have authority to fill nomination vacancies which may occur due to the inability or unwillingness of a nominee to serve. Additional nominations may be made for any of such offices by posting the names of such additional nominees in a conspicuous place at such meeting in the same area as that in which the report of the Nominating Committee is posted. Each additional nomination shall require the signatures of five (5) voting members of the Association, no two (2) of whom shall be from the same county. The election of officers and members of the Board of Directors shall be held no earlier than the last order of business prior to adjournment on the final day of the regular annual meeting.

Section 4:

Immediately upon the convening of the regular annual meeting of the Association, the President shall appoint three (3) active members to act as judges of the election. In any election, each active member shall have one (1) vote per active membership, not to exceed five (5) votes in the aggregate, as provided in Article III. Votes for election to office shall be by secret ballot. Election to office shall be by majority vote. The number of active members represented and the number of votes which may be cast shall be determined by the election judges, whose decision on this matter shall be final. All disputes concerning election procedures or eligibility shall be determined by the election judges.

Section 5:

The newly-elected Board of Directors shall, immediately upon adjournment of the regular annual meeting, meet and elect a Secretary. The Secretary shall serve as Secretary of the Board of Directors. Salaries, if any, to be paid to the Secretary, shall be fixed by the Board.

ARTICLE VI: STANDING COMMITTEES

Section 1:

The President shall, within thirty (30) days following the adjournment of the regular annual meeting, appoint a Legislative Committee composed of several members of the Association. It shall be the duty of the Legislative Committee to support and propose legislation deemed necessary for the welfare of the Association and for the benefit for the public generally.  The Legislative Committee shall investigate proposed legislation affecting the title industry. The Chairman of the Legislative Committee shall make periodic reports to the members of the Association concerning such proposed legislation. To coincide with the regular session of the Oklahoma Legislature, the appointment of the Legislative Committee by the President shall be effective from the first day of July of the year in which the appointment is made through the last day of June of the year following the year of such appointment.

Section 2:

The President shall, within thirty (30) days following the adjournment of the regular annual meeting, appoint a committee of not less than three (3) members of the Association to be known as the Uniformity Committee. The President shall be the Chairman of the Uniformity Committee. The committee shall, to the extent not inconsistent with the powers and duties of the Oklahoma Abstractors Board concerning regulation of the abstracting industry in Oklahoma, be responsible for matters pertaining all aspects of uniformity regarding abstracts and abstracting procedures. The committee shall serve as liaison to the Oklahoma Abstractors Board concerning matters pertaining to the duties of the committee. In addition, the committee shall disseminate information to the members of the Association concerning rulings and regulations of Oklahoma Abstractors Board regarding abstracts and abstracting procedures. The committee shall report its activities at the regular annual meeting.

Section 3:

The President shall, within thirty (30) days following the adjournment of the regular annual meeting, appoint a committee of not less than three (3) members of the Association to be known as the Public Relations Committee. The committee shall be responsible for the development and execution of a program to promote public understanding and acceptance of the land title industry and its services. The committee shall also initiate and maintain communication with organizations -related to or affiliated with the land title business, including those customer groups, organizations and associations from which such business is traditionally derived. The committee shall report its activities at the regular annual meeting.

Section 4:

Immediately after the election of officers, the President shall appoint a Budget Committee composed of not less than three (3) members of the Board, one (1) of whom shall be the Immediate Past President. The Budget Committee shall, within 60 days following the adjournment of the regular annual meeting, prepare and submit to the Board, a budget of the anticipated income and the anticipated expenditures of the Association for the ensuring year The Board shall approve the proposed budget, however, it may at its discretion, make revisions in the budget prior to approval. The budget approved by the board shall be effective for a period of time, beginning with the first day of July and ending on the last day of June of the following year, to coincide with the Treasurer's term of office.

Section 5:

Immediately upon the convening of the regular annual meeting, the President shall appoint and Auditing Committee composed of not less than three (3) members of the Association. The committee shall conduct and audit of the books and accounts of the Association and shall report its findings at such annual meeting. The President shall have the authority, at the discretion of the President, to employ an independent auditor to conduct an audit of the books and accounts of the Association. The findings of any such independent audit shall be reported to the President and the Auditing Committee.

Section 6:

The President shall, within 30 days following the adjournment of the regular annual meeting, in 1998, appoint a committee of not less than Twelve (12) members of the Association to be known as the Education Committee. The President-Elect shall serve as Chairman and the Vice-President shall also be a member of the committee. The President shall initially appoint the following: Four (4) members shall serve a Three (3) year term. At least Four (4) members shall serve a Two (2) year term. At least Four (4) members shall serve a One (1) year term. Thereafter, the President shall appoint each year, at least Four (4) members to serve a Three (3) year term, to replace the retiring members. If so appointed, nothing herein shall prohibit a member from serving successive terms. A Vice-Chairman shall be elected by a majority vote at the first meeting of the committee, for a two (2) year term. The Vice-Chairman shall be elected from those committee members who have served at least One (1) year on the Committee. The Chairman and the Vice-Chairman shall have primary responsibility for carrying out the duties and work of the committee. The committee shall be responsible for assisting the President-Elect in the planning and implementation of all educational meetings sponsored by the Association, including but not limited to, title insurance schools and abstracters' schools. The committee shall also be responsible for the dissemination of information to the members of the Association concerning the enactment of statutes, promulgation of regulations and rendition of judicial decisions affecting the land title industry. The committee shall report its activities at the regular annual meeting.

Section 7:

In order to provide for continuity of policies and programs of the Association, there shall be established a Long-Range Planning Committee which shall be charged with reviewing all of the programs and activities of the Association and making recommendations to the Board of Directors as to policies and programs for the growth and well-being of the Association and its members. The immediate Past President shall be the chairperson of the committee. Membership of the committee shall be composed of the following members of the Association:

(A) IMMEDIATE PAST PRESIDENT, (B) PRESIDENT, (C) PRESIDENT-ELECT, (D) VICE PRESIDENT, (E) ONE MEMBER OF THE BOARD OF DIRECTORS TO BE SELECTED BY THE NOMINATING COMMITTEE, AND (F) ONE PAST PRESIDENT TO BE SELECTED BY THE NOMINATING COMMITTEE. The committee shall make regular reports to the Board of Directors and shall make an annual report to the membership of the Association at the regular annual meeting.

Section 8:

The President shall, within thirty (30) days following the adjournment of the regular annual meeting, appoint a committee of not less than five (5) members of the Association to be known as the Membership Committee.  The Vice-President shall serve as Chair.  The committee shall be charged with the responsibility of recruiting “qualified” prospective members and shall likewise be charged with the responsibility of membership retention.

ARTICLE VII:  SPECIAL COMMITTEES  

The President and the Board of Directors, or either of them, are authorized to create special committees, not provided or specified in these bylaws, deemed necessary to carry out the orderly functions of the Association in accordance with its purpose and objectives. The term of membership on a special committee shall end with adjournment of the next regular annual meeting following the member's appointment.

ARTICLE VIII:  DUES

Section 1:

All persons. firms corporations and other entities eligible for membership under Article III hereof shall submit, with their application for membership, a membership fee in an amount to be set by the Board of Directors. Upon acceptance to membership in the Association, the new member shall pay the annual membership dues pro rata for the remainder of the calendar year in which such application is made. Annual dues for each class of members shall be set by the Board for each calendar year. A notice of such dues, indicating the amount thereof, shall be mailed and/or emailed to each member on or before the first day of January of each year. In those instances in which an entity is eligible for membership in the Association under more than one category of membership within a class, annual dues shall be determined based on the category which provides the largest dues. Each abstracting business or title insurance company admitted to membership shall pay annual dues, notwithstanding the fact such companies may be held in common ownership. Active members holding more than one certificate of authority issued by the Oklahoma Abstractors Board shall be assessed annual dues separately for each certificate of authority held, the amount of which shall be determined by the Board.

Section 2:

Any member failing to pay annual dues by the first day of March of each year shall forfeit the right to use the official emblem of the Association. Upon such failure to timely pay dues to the Association, the President shall notify such member to cease the use of such copyrighted material and that membership in the association shall be suspended until such time as the delinquent dues are paid in full. The Association may, at the discretion of the Board of Directors, initiate proceedings to enjoin any unauthorized party from utilizing the official emblem of the Association.

ARTICLE IX:  NATIONAL ORGANIZATION

This Association, as an affiliate of the American Land Title Association, acknowledges and declares its allegiance and loyalty thereto. All active members of the Association must maintain membership in the American Land Title Association. Dues shall be paid by each individual active member to the American Land Title Association in accordance with its dues schedule. Failure of any active member of the Association to pay dues to the American Land Title Association shall be the basis for expulsion of such member from the Oklahoma Land Title Association.

ARTICLE X:  SALARIES

The Board of Directors shall annually fix all salaries and shall authorize and approve all other expenses for expenditures of the Association.

ARTICLE XI: VALIDATING CLAUSE

Nothing in these bylaws shall affect the unexpired term of any present officer or director of the Association, nor affect in any way the contracts, debts or obligations of the Association existing prior to the adoption of said bylaws.

ARTICLE XII:  AMENDMENTS

The Constitution and Bylaws of the Association may be amended or repealed by a two- thirds (2/3) vote of the members present at any regular meeting of the Association which is open for attendance by any member of the Association eligible to vote. Notice of all proposed amendments to the Constitution and Bylaws must be made in writing and communicated to each member of the Association not less than thirty (30) days nor more than sixty (60) days prior to the first day upon which such regular meeting convenes.